For a BSS user to place an order for an Azure Reservation, the customer must have at least one active Azure subscription. The purchase process is initiated from the available action in Azure subscription details page.
"Buy a Reservation" Action
The ordering process can be initiated from the "Buy a Reservation" action that is available from the "Shortcuts" menu of an Azure subscription.
This action is available only for active or "pending for cancellation" azure subscriptions that have been successfully provisioned in Microsoft partner center (i.e. their provisioning synchronization status is "synchronized").
Azure Reservations Ordering Wizard
The ordering wizard will help you to select the Azure reservation you want to purchase and the scope of the Reservation.
Registration of the selected Azure Subscription
The active Azure subscription that you have identifying must be registered for purchasing an Azure Reservations. Our system will first check if the selected Azure subscription is registered and if not it will try to register it by using Microsoft API.
If the registration of the Azure subscription fails, you will receive the error message and the ordering process will be aborted.
Selecting the Reservation Type and the Scope
The user must first select the type of the Azure Reservation he wants to buy. The available types are:
- Virtual Machine
- SQL Database
- Cosmos DB
- SQL Data Warehouse.
- Azure Databricks
- App Services
- Managed Disks
- Storage Reserved Capacity
- Data Explorer
- Database for MySQL
- Database for MariaDB
- Database for PostgreSQL
He must also select the scope which can be:
- Single. If the user selects this option, the Azure reservation will be linked with the Azure subscription that the user selected for initiating the ordering process.
- Shared. If the user selects this option, the Azure reservation will be provisioned with shared scope in Microsoft systems.
Upon selecting the reservation type, a list of search fields will be displayed for helping the user to identify the Azure Reservation he is looking for. The list of filters vary depending on the reservation type:
- Virtual Machine Reservation Type. The available filters are Data Center, Terms, Category, Cores and RAM.
- Data Center: A list of Microsoft data centers. It is a compulsory field and upon defining it, the system will load a list with all the available Azure Reservations for the selected data center.
- Terms: 1 or 3 years term.
- Category: The Azure Reservation categories like "compute optimized", "general purpose" etc.
- Cores and RAM. Filters for defining the Cores and RAM of the Azure Reservation.
- SQL Database, SQL Data Warehouse, App Services, Storage Reserved Capacity Reservation Types: The available filters are Data Center and Terms.
- Cosmos DB, Azure Databricks, Data Explorer Reservation Types: There is only the Terms filter.
- Managed Disks, Database for MySQL, Database for MariaDB, Database for PostgreSQL Reservation types: There is only the Data Center filter.
List of Available Azure Reservations
The list of available Azure Reservations is loaded based on the filters the users selected and the country of the customer. Since Microsoft has rules where some Azure Reservation SKUs can be sold only to specific countries, we filter the list of the available reservations based on the country of the customer. Our system is aware of the customer country from the Azure subscription the Storefront user selected for initiating the ordering process.
For each Azure reservation we display the product description which is Microsoft SKU title and description. We don't display yet any pricing information in this step. The price information will be available when you add the selected Azure reservation to your order.
Searching for a Specific Azure Reservation
The ordering wizard includes a search box where the user will be able to search for a specific Azure reservation. This search works in combination with the selected filters meaning that the search will be executed against the displayed set of products.
Selecting the Azure Reservation
You can purchase only one Azure Reservation by selecting the radio next to the item and defining the quantity you want.
Selecting Billing Frequency (when applicable)
The Billing Frequency option in BSS Reserved Instance ordering wizard appears only if the product allows monthly payments and the selected Azure product (SKU) is supported for both One-Time and Monthly billing frequency by Microsoft, otherwise, the reservation will get paid by a one-time upfront payment. In case the "Billing Frequency" checkbox, located within the chosen Azure products' options is set to false, then the option Billing Frequency will not be displayed on the BSS Reserved Instances ordering wizard.
How Does Monthly Billing Work?
Partners, that purchase the offer as they do with their one and three year Azure reservation purchases today, are now able to select to pay with either an upfront or monthly payment option. When Monthly billing is chosen, partners will be invoiced in equal monthly payments for the entire length of the term. Like any other Azure reservation purchase, the invoice currency will be based on your company's location.
After the SKU selection, a new section "Please, select the preferred billing frequency" is displayed having the "Billing Frequency" drop-down. The "Billing Frequency" option is a compulsory drop-down field (when applicable) that is displayed on BSS Reserved Instances ordering wizard, once the user selects a specific product that supports monthly payments. The default value of the "Billing Frequency" drop-down is set to "One-Time".
As the names suggest, the One-Time Billing Frequency option is used for paying the whole order cost of a chosen Azure Reserved Instance product (SKU) in advance, whereas the Monthly Billing Frequency option is used for dividing the whole order cost of a chosen Azure Reserved Instance product in equal monthly parts.
For example, if the chosen Azure RI product (SKU) has a billing period of one year and the monthly billing frequency is allowed by Microsoft and enabled for that product in BSS billing options, then by choosing the Monthly Billing Frequency, the product cost price (i.e. 1000 USD) will be divided into 12 months (terms).
When you have finished with all the choices provided within the BSS Reserved Instance ordering wizard, please proceed with your order by clicking on the "Add to Order" button.
Calculating RI Monthly Charge
In order for a Reservation to be paid monthly, some extra calculations are necessary. Azure Pricing Details do not change. However, the following cases illustrate the logic behind the extra calculations.
Pricelist applied with: (product assigned itself or via a price group)
- Markup: The markup applies to the product cost price, which is retrieved by the excel file.
- Cost price:Is the price retrieved via excel devided by the Number of SKU terms.
- Sell price:Is calculated as follows: Cost Price devided by the Number of SKU terms (Pricelist Markup applies).
- Margin (the margin applies to the product cost price).
- Cost price:Is the price retrieved via excel devided by the Number of SKU terms.
- Sell price:Is calculated as follows: Cost Price devided by the Number of SKU terms (Pricelist Margin applies).
Product Decimals and Rounding
On order item unit price and order cost price we display the above prices with the product's number of decimals, on order item discount we display discounts with product's number of decimals, all order item totals and order totals (on the right top) are rounded up to 2 decimals. We use that BSS behavior in Monthly Payments, too.
Azure Reservation Order
By pressing "Add to Order", an order will be created with one order item for the selected Azure Reservation. The order item will include the generic product "Microsoft Azure Reserved Instances", but in the item characteristics you can see the Azure Reservation you have purchased. Please examine both cases of orders (One-Time & Monthly Billing Frequency) as depicted in the two following distinct tabs.
Order based on "One-Time" Billing Frequency.
For the calculation of Azure Reservation unit price, our system will use account's related price list.
Order based on "Monthly" Billing Frequency.
For the calculation of Azure Reservation unit price, our system will use account's related price list (if any).
For more information on how the Azure Reservations are billed, please continue to the "Billing an Azure Reservation" page.
Do not edit an Azure Reservation Order Item
Although our system allows you to edit the Azure Reservation Order item, we advise against it. If you want to change something, you should delete the order that was created and re-run from the ordering wizard.
For executing the order you created, you need to select the "Execute Order" from the Shortcuts menu. You must select the 3rd option and as "Start Date" set always today.
The execution process will:
- Provision the Azure Reservation in Microsoft System
- Create an asset record that is the representation of the Azure Reservation in BSS.
- Invoice the Azure Reservation.
Provisioning an Azure Reservation
Before completing the order execution, we will do again a check if the selected Azure subscription has been registered for purchasing an Azure Reservation. If it is successfully registered, we will proceed with the provisioning of the Azure reservation in Microsoft systems.
We don't support yet to grant the owner role to the end customer to the Azure Reservation. This means that you (the CSP) are the owner of the Azure reservation and you need to login into Azure portal for making the end customer the owner of the Azure reservation.
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